Joy at Work

1. Tidying your workspace transforms your work life

Tidying up properly all in one go and experiencing a neat and orderly workspace, your body's cells will remember just how pleasurable such an environment is.

Visualize your ideal work life. Before starting the tidying process, imagine your ideal work environment and how you want to feel in it. This mental image will guide your decisions and motivate you throughout the process.

Tidy comprehensively and quickly. Set aside dedicated time to tidy your entire workspace at once, rather than spreading it out over days or weeks. This intensive approach prevents rebound and allows you to experience the full impact of a tidy workspace.

Experience the transformative power. A tidy workspace not only improves efficiency but also impacts your mindset, behavior, and decision-making. Many people report increased productivity, better focus, and a more positive outlook after tidying their work environment.

2. Apply the KonMari Method to your office and digital spaces

We can truly spark joy in our work life only when we have put every aspect of it in order, including emails, digital data, work-related tasks, and meetings.

Physical workspace: Apply the KonMari Method to your desk, drawers, and office area:

• Books: Keep only those that spark joy or are essential for your work
• Papers: Discard everything except what's absolutely necessary
• Komono (miscellaneous items): Sort into subcategories and keep only what's needed
• Sentimental items: Choose carefully what to display in your workspace

Digital tidying: Extend the tidying process to your digital life:

• Organize digital documents into a simple folder structure
• Clean up your email inbox and implement a system for processing emails
• Declutter your smartphone apps and organize them effectively

3. Choose what to keep based on joy and functionality

Do I need this document to get my job done? Will this document provide me with guidance or inspiration for future work? Does this document spark joy?

Joy-sparking criteria for work items:

1. Things that directly spark joy
2. Items that provide functional joy (make your work easier)
3. Things that lead to future joy (contribute to career growth)

Decision-making process: When deciding what to keep in your workspace, ask yourself these questions:

• Is it required for my job?
• Will it help me advance my work-life vision?
• Does it bring me joy?

Balance practicality and joy: In a work context, it's important to consider both the functional aspects of items and their ability to spark joy. Find a balance that allows you to maintain an efficient and joyful workspace.

4. Organize your time and decisions to boost productivity

The key to escaping the overearning, urgency, and multitasking traps is to be mindful of how you're spending your time—and then shift to activities that spark joy.

Time management:

• Identify and eliminate "activity clutter" - tasks that consume time without adding value
• Prioritize important tasks over urgent but less critical ones
• Avoid multitasking, which decreases productivity by up to 40%

Decision-making:

• Categorize decisions into low, medium, and high stakes
• Automate or delegate low-stakes decisions
• Focus your energy on medium and high-stakes decisions that align with your goals

Task evaluation:

• Create a "task pile" to visualize all your responsibilities
• Evaluate each task based on necessity, future benefit, and joy
• Eliminate or delegate tasks that don't meet these criteria

5. Build a network of high-quality connections

Make your network a source of joy. Build one full of people whom you enjoy spending time with and helping, who care about your development and success, and with whom you're comfortable revealing your setbacks and seeking their counsel.

Quality over quantity: Focus on building meaningful relationships rather than accumulating a large number of superficial connections.

Evaluate your contacts:

• Keep connections needed for your job
• Maintain relationships that help advance your work-life vision
• Preserve connections that bring you joy

Foster high-quality connections:

• Be present and genuinely interested in others
• Help others do their best work
• Be open, trusting, and vulnerable
• Encourage play and creativity in your interactions

6. Transform meetings into productive and joyful experiences

When we lead and participate in well-run meetings, it's much easier to experience joy at work.

Tidy your meetings:

• Imagine your ideal meeting and its outcomes
• Evaluate existing meetings based on necessity, relevance, and joy
• Eliminate or improve meetings that don't meet these criteria

Improve meeting participation:

1. Show up fully present and engaged
2. Come prepared
3. Put away electronics
4. Listen actively
5. Speak up when you have valuable input
6. Support and build on others' ideas

Run effective meetings:

• Clearly define the purpose and goals
• Invite only essential participants
• Encourage active participation
• Set appropriate time limits
• Provide a recap and action items

7. Create a joyful team environment

When teams are in sync, work feels energizing and our productivity is high. Members are filled with pride and committed to making a difference.

Visualize your ideal team: Imagine how you want your team to function and feel, considering factors like collaboration, support, and growth opportunities.

Evaluate your teams:

• Identify the purpose of each team you're part of
• Assess whether each team is required, beneficial to your career, or joy-sparking
• Focus on improving teams that need enhancement

Contribute to team joy:

• Actively participate and fulfill your responsibilities
• Build trust through open communication and vulnerability
• Encourage healthy disagreement and diverse perspectives
• Address personal conflicts promptly and professionally
• Advocate for smaller, more effective team sizes when possible

8. Spread the magic of tidying to transform your workplace

Share the magic of tidying with others!

Lead by example: Inspire others by sharing your tidying journey and its positive impacts on your work life.

Encourage collective tidying:

• Propose a company-wide tidying day
• Suggest implementing email-free hours or meeting-free days
• Create a supportive community of work tidiers

Show care for shared spaces:

• Clean up after yourself in common areas
• Address small messes before they become larger problems
• Encourage a culture of respect for shared environments

Express gratitude: Regularly thank colleagues for their contributions and efforts, fostering a positive and appreciative work culture.

9. Continuously refine your work life to spark more joy

Our work and our lives are the cumulative result of our past choices. Whatever happens is the result of our own decisions.

Regular self-reflection: Set aside time to assess your work life, goals, and priorities. Consider following Takumi Kawahara's example of reflecting every two weeks on why you're working and what you hope to achieve.

Prioritize joy-sparking activities:

• Identify tasks and projects that bring you the most satisfaction
• Delegate or eliminate tasks that don't contribute to your joy or growth
• Seek opportunities to incorporate more joy into your daily work

Maintain work-life balance:

• Visualize your ideal work-life balance
• Create spaces that spark joy both at work and at home
• Adjust your expectations and approach as life circumstances change

Embrace continuous improvement:

• View challenges as opportunities for growth
• Regularly reassess your choices and make adjustments as needed
• Remember that creating a joyful work life is an ongoing process

Last updated: August 19, 2024